Real books, kept as the work happens.
Every rent payment, bill and owner statement lands on a double-entry general ledger. Your agent reads the invoices and drafts the summaries, the bank feed is matched to what you recorded, and you approve what posts.
Chart of Accounts
The agent keys it in. You approve what posts.
The reading and the matching
- Reads each vendor invoice and matches it to its work order
- Writes a plain-English summary on each owner statement
- Suggests the payments, bills and entries behind each bank feed line
- Flags an owner payout that is unusual against that owner's own history
What posts and what is paid
- Approve each bill before it posts to the books
- Approve each owner statement summary before the owner sees it
- Confirm each match before it is recorded
- Approve each batch of owner payouts
How a dollar moves through the books
Charges post
Rent and recurring fees are billed to each lease and booked to the right income account.
Payments apply
Each payment is recorded against what it paid, and an overpayment becomes a credit.
Bills come in
A vendor invoice or a batch of uploaded bills becomes a bill for you to review, approve and pay.
The bank feed is matched
Feed lines are matched to your entries, so the account is reconciled as you go.
Statements go out
Owner statements are generated from the same ledger, with your management fee shown as its own line.
Year end is ready
1099-MISC for owners and 1099-NEC for vendors come from the stored tax IDs.
What is included
General ledger
The foundation, in the open.
- Double-entry journal entries, with a trial balance
- A chart of accounts you can edit
- Manual entries with guardrails, and reversals that leave a trail
- Every entry traceable to the payment, bill or statement behind it
Banking
Each bank account, worked in one place.
- A live bank feed with a refresh when you want one
- Feed lines matched to entries, bills and offline deposits
- Reconciliation against the statement, with its history kept
- Undeposited funds tracked until the deposit clears
Bills and payables
From invoice to paid.
- Bills with invoice reading, and batch upload
- Recurring bills for regular expenses
- Partial payments, and payments you can reverse without voiding the bill
- Bills created from completed work orders
Owners and compliance
Statements and trust, watched.
- Owner statements with your management fee on its own line
- Payout amounts flagged when they are unusual for that owner
- A daily check that your trust balance covers the deposits you hold
- 1099-MISC and 1099-NEC
Questions about accounting
Is this a real double-entry ledger?
Yes. Every charge, payment, bill and statement posts balanced journal entries to a chart of accounts you can edit, and the general ledger page shows a trial balance and the entries behind every figure.
How does the bank feed work?
You connect a bank account once, and PaxRent shows the feed beside your entries. You match each line to the payment, bill or entry behind it, and a reconciliation checks the statement against your books.
Does the agent post things to my books on its own?
No. The agent reads an invoice and fills in the bill, and you approve it before it posts. Rent and recurring charges post automatically from the leases and rules you set up.
What does the trust account check do?
Once a day PaxRent compares the balance in your trust bank accounts with the security deposits you currently hold. If the trust falls short, you get an alert, and you review the activity behind it.
Can I export 1099s?
PaxRent generates 1099-MISC for owners and 1099-NEC for vendors from the tax IDs on file, and owners can see theirs in the portal.
Close the month without the spreadsheet.
Get started, and the next rent payment posts to a real ledger.