Vendors That Show Up and Deliver
Composite scoring ranks vendors by quality, response time, cost, and compliance. AI recommends the best vendor for each job. A full portal lets vendors accept jobs, submit estimates, upload invoices, and track payments. No more phone tag.
Vendor Performance
QuickFix Plumbing
Response Time
2.1 hrs
Completion Rate
96%
Avg Cost
$285
Compliance
Current
Composite Scoring
Quality, response time, cost, and compliance ratings combine into a single score. The best vendor for each job surfaces automatically during AI triage.
Full Vendor Portal
Vendors log in to accept/decline work, submit estimates, confirm schedules, upload invoices, and track their payments and performance stats.
Vendor Payment Tracking
Track YTD earnings, payment history, and pending balances in one place, with a complete record of every payment the PM sends.
How Vendor Management Works
From AI recommendation to payment, the entire vendor relationship is managed in one place.
AI recommends during triage
When a maintenance request comes in, AI triages it and recommends the best vendor based on composite score, category match, and availability. Manager approves with one click.
Vendor receives and responds
Vendor gets notified via their portal (or token link for simple jobs). They accept/decline the job, submit an estimate, and confirm their schedule.
Estimate comparison
Multiple estimates? OCR extracts line items from uploaded PDFs. Side-by-side comparison. NTE threshold check against owner approval limits.
Work completion and invoicing
Tech checks in via GPS. Logs work hours and materials. Uploads completion photos. Vendor submits invoice through portal. AI OCR extracts totals for reconciliation.
Performance tracking
Tenant satisfaction surveys (1-5 stars) update vendor scores. Response time trends, completion rates, and quality badges are tracked automatically. Top performers rise in recommendations.
Full Capabilities
Everything included with Vendor Management.
Beyond Basic Vendor Lists
Replaces PropertyMeld's vendor features ($1.60/unit/mo)
PropertyMeld charges separately for vendor coordination. PaxRent includes vendor management, composite scoring, auto-dispatch, and a full vendor portal in the base subscription.
Composite scoring drives better vendor selection
Competitors let you assign vendors manually. PaxRent scores every vendor across 4 dimensions and recommends the best match for each job type. Data-driven dispatch, not gut feeling.
Full self-service vendor portal
Most PM platforms have no vendor portal at all. Vendors coordinate via email and phone. PaxRent gives vendors their own login: accept jobs, submit estimates/invoices, track payments, manage compliance. Less coordination overhead for you.
See Vendor Management in Action
Request early access and explore the full platform with your real data.