Move-ins and move-outs that run from a checklist, not from memory.
Every move-in, move-out and renewal opens a checklist built from your template, with the paperwork and the condition report attached. Your agent compares the photos, drafts the deposit deductions and proposes the turnover work. You approve every deduction and every dispatch.
Move-Out Workflow
Unit 312 - Sarah Chen
Move-out: April 15, 2026
The agent compares and drafts. You decide what counts.
The comparing and the drafting
- Compares move-in and move-out photos for every checklist item and flags new damage with a confidence score
- Drafts deposit deductions, prorated by each item's remaining useful life, with the documentation assembled
- Estimates the move-in ready date and the turnover cost
- Proposes a vendor and a scope of work for each repair from the move-out inspection
- Checks the paperwork for missing signatures and blank fields
The decisions
- Decide which flagged items count as damage
- Approve each deduction before the statement goes out
- Confirm the work orders before anything is dispatched
- Review the checklist before the event is closed
How a move-out runs
The event opens
Opened from a signed lease or a move-out notice, or 30 days before a lease ends with no renewal on file.
The checklist is assigned
Tasks come from your template, go to your team, technicians or the resident, and skip themselves when they do not apply.
The unit is inspected
Room by room, with ratings and photos, compared against the move-in report.
The deposit is worked out
Deductions are drafted from the comparison, and you approve each line.
The turnover is planned
The agent proposes the repairs, and the work orders you approve arrive grouped under one turnover job.
The event is reviewed
When every task and document is done, the event shows as ready for review.
What is included
Checklists
Built once, run every time.
- Move-in, move-out, property onboarding and lease renewal events
- Templates of ordered tasks, for the whole portfolio or one property
- Rules that skip a task that does not apply, such as utilities the owner pays
- Task assignment, due dates and progress on every event
Condition reports
The evidence, in order.
- Room-by-room ratings with photos
- Move-in and move-out reports compared side by side
- Standalone unit inspections with a branded PDF
- Findings turned into work orders in one click
Paperwork
Documents that chase themselves.
- A document checklist on every move-in and move-out
- The security deposit receipt confirmed from the ledger
- Missing signatures and blank fields flagged
- Documents you can open from the event
Everyone's part
Staff, technicians and residents.
- Tasks for technicians on their own list
- Move-in and move-out tasks residents complete in their portal, with photos and notes
- Tasks reassigned to another team member, or completed in bulk
- A calendar of events and task due dates
Questions about move-in and move-out
Does the agent decide what comes out of a deposit?
No. The agent compares the photos, flags changes and drafts the deductions with the documentation, and you approve each one before the statement goes out. Deductions are prorated by each item's remaining useful life.
Can I use my own checklists?
Yes. Build templates of ordered tasks for move-ins, move-outs, onboarding and renewals, for the whole organization or for one property, and add rules that skip a task when it does not apply.
Can I inspect a unit without a move-out?
Yes. A standalone inspection uses the same room-by-room checklist, produces a branded PDF, and turns fair or poor findings into work orders. You can also start from a custom checklist of your own.
What happens when a lease is about to end and nobody has renewed?
By default, 30 days before the lease ends with no renewal on file, PaxRent opens a move-out checklist and tells you, with a button to offer a renewal. If you send, or the resident accepts, a renewal, the checklist cancels itself.
Do residents see these tasks?
Residents see the tasks assigned to them in the tenant portal, and complete them with photos and notes. They never see your internal tasks.
Make the next turnover a checklist.
Get started, and the next move-out opens with its tasks already assigned.