Move-In, Move-Out, and Everything Between
Every move-in, move-out, lease renewal, and property onboarding follows a structured workflow with task templates, conditional rules, and agent-compared condition reports. No more spreadsheets tracking turnover checklists. No more forgotten steps that cost you a deposit dispute.
Move-Out Workflow
Unit 312 - Sarah Chen
Move-out: April 15, 2026
Task Templates with Conditional Logic
Define task sequences for each event type. Conditional rules (skipWhen) adapt the checklist automatically. Pet deposit tasks only appear for pet-friendly units. Utility transfer skips when the owner pays directly.
AI Condition Report Comparison
Move-in and move-out photos are compared side-by-side. AI detects damage, stains, and wear. The assessment feeds directly into deposit deduction calculations with photo evidence.
AI Turnover Prediction
AI estimates turnover cost and timeline based on condition report severity, historical data, and vendor pricing. Know what a move-out will cost before the tenant leaves.
Structured Workflows for Every Transition
Four event types cover the full lifecycle. Each one triggers a customizable task sequence.
Create the MIMO event
Move-in, move-out, lease renewal, or property onboarding. Each event type has its own task template. Events are auto-created when a lease is signed (move-in) or terminated (move-out), or created manually for onboarding.
Task template generates the checklist
The template defines every step: send notices, schedule inspections, transfer utilities, collect keys, create work orders. Conditional rules (skipWhen) hide irrelevant tasks based on property type, unit features, or lease terms.
Condition report with photo documentation
Room-by-room photo documentation with standardized rating scales. Move-in report establishes the baseline. Move-out report captures current condition. Every photo is timestamped and geotagged.
AI damage detection and comparison
AI compares move-in vs move-out photos for each room. Damage, stains, holes, and excessive wear are flagged with severity ratings. The comparison view shows before/after side-by-side with AI annotations.
Deposit deduction calculation
AI damage assessment feeds into deposit return calculations. Each deduction links to specific photos and condition report entries. Jurisdiction rules (return deadline, itemization requirements, interest) are applied automatically.
Turnover work orders and cost tracking
After move-out, turnover tasks generate maintenance work orders. AI predicts the total cost and timeline based on condition severity. Actual costs are tracked against the prediction for future accuracy.
Full Capabilities
Everything included with MIMO Workflows.
Why PaxRent MIMO is Different
No competitor has this level of workflow automation
AppFolio and Buildium offer basic move-in/move-out checklists. PaxRent's MIMO system includes conditional task logic, AI condition report comparison, damage detection, turnover cost prediction, and deposit calculation with jurisdiction rules. It's a workflow engine, not a checklist.
AI damage detection that protects your deposits
Deposit disputes are the #1 source of tenant complaints. PaxRent's AI compares move-in and move-out photos room by room, flags damage with severity ratings, and generates itemized deduction statements with photo evidence. Disputes have documentation to back them up.
Turnover prediction saves money before it's spent
Most platforms tell you what a turnover cost after it's done. PaxRent's AI predicts cost and timeline from the condition report before work begins. Budget accurately, set owner expectations early, and avoid surprise expenses.
See MIMO Workflows in Action
Request early access and explore the full platform with your real data.